Vendor Contract/Application

Vendor Deposit Form

I-55 EXIT 26 - Towards Ponchatoula

JULY 14-15, 2012 ------SATURDAY & SUNDAY 9AM-4PM

HOSTED BY SERENITY ESSENTIALS, LLC

Vendor Setup: Friday 5pm-8pm ---Saturday 7am-9am----Sunday 8am-9am

Each 8' table will be $65.00 and each 6' table will be $55.00. If 5 or more 8' tables are rented they will be $60.00 each if paid by June 10, 2012.

After June 10, 2012 all tables will be $70.00 each regardless of the number rented or the size. Tables will not be reserved without payment.

No checks accepted after June 20, 2012 - paypal to tntpets@aol.com - No refunds after June 09, 2012. A service charge of $25.00 will be applied to all returned checks. NO ROLL OVERS. Tables not paid for in full by June 20, 2012 will not be held but released to vendors on the wait list.

Hotel suggestions: Ponchatoula Inn & Suites - 727 W. Pine St - Ponchatoula - 985-370-7378 / Quality Inn - 2000 S Morrison Blvd. Hammond - 985-345-0556 / Motel 6 - 2010 S Morrison Blvd. Hammond - 985-542-9425

Vendors who do not show up by 10:00 am on Saturday* or 10:00 am on Sunday* will lose all paid table space unless prior arrangements have been made. All rights with regard to said space will revert to host. Vendors must be completely set up before the fair starts at 9 am on Saturday. It is not fair to the other vendors or the public to have to work around a vendor who is setting up late. The side doors will be open for set-up Friday night and Saturday morning until 8:30 am. Vendors arriving after 8:30 am on Saturday will be required to use the main entrance of the building. The side doors will have to remain closed during fair hours. DO NOT OPEN THE SIDE DOORS during fair hours.

All tables must be covered - please keep your area clean - all birds must have a cage with food and water at all times and all cages must have a bottom. Newspaper does not count as a bottom.

PLEASE DO NOT USE THE BATHROOM SINKS TO DUMP SEED - GARBAGE CANS WILL BE PROVIDED - PLEASE USE THEM

Tom or Tracey Loup reserve the right to have birds removed that do not appear to be healthy.

If a vendor does not keep cages and area clean they can be asked to leave.

Sale of exotic birds only - Button Quail allowed - if your bird is considered fowl or pheasant call for permission before you bring it - no Peacocks, Chickens or Pigeons; call if you are in doubt.

*****Sale of birds and bird related items ONLY. No other animals allowed for sale. *****

Please bring a table cloth to cover your table(s) - Electricity will be provided but you must bring an extension cord and tape it to the floor - Please let us know if you will need electricity so we can make a drop for you.

While we will attempt to keep table assignments please be advised they can change without notice.

Phone (985)386-4545-cell (504)388-5687 or tntpets@aol.com - call if you need to fax

All transactions, sales and contracts are strictly between buyer and seller. Serenity Essentials, L.L.C. assumes no responsibility for miscommunication or other problems arising from any transactions. Serenity Essentials, L.L.C. is not responsible for accidents, injuries, death, theft, or losses of any kind of nature whatsoever.

The Lions Club will be locked up at night per the club procedures and remain locked until set-up time the next morning.

All vendors are responsible for securing their rented space and making sure it is safe for the public.  All animal interaction shall be supervised by the vendor.  All displays, cages and power cords shall be secure. Vendors release the host of the event from any and all responsibility of incidents that could result in injury to the public, self or another vendor. 

It is the sole responsibility of the vendor to collect, report and pay all applicable taxes to the appropriate taxing authority. The following link will provide the needed info:

http://www.laota.com/index.php?option=com_content&view=article&id=63&Itemid=73

All sales tax questions can be asked of the Tangipahoa Parish School System, Sales Tax Division at 985-748-5229.

Vendors will receive wrist bands for entry allowing you and one other person access to your table. Additional parties are allowed only with approval of host in advance. All other parties are required to pay admission fee. Only individuals with vendor wrist bands on and visible will be allowed behind vendor tables. We simple to not have room for others and this is not fair to vendors behind or on side of you. Please do not bring someone with you that does not want to wear the wrist bands. They are not an option but a requirement per the fire marshall in order to keep a count of people inside the building.

Vendors renting tables may not resell or share tables.

No peddling or soliciting will be allowed without table rental. Vendors if you see this happening report it to Tom or Tracey Loup. You pay table rental to sell others should also.

Tables can not be moved. No alcoholic beverages allowed inside Bird Fair & Sale. No smoking is allowed within 20 ft of the Bird Fair & Sale entrance.

*Saturday and Sunday shall represent the dates of the Bird Fair & Sale mentioned at the top of this page.